Restaurant management system vs. standard Point of sale system

What is the difference between a restaurant management system and a standard Point of sale system?

What is the Difference Between a Restaurant Management System and a Standard Point of Sale System?

While a restaurant management system and a standard point-of-sale system both track Inventory, monitor labor costs, and produce reports on graphs, the more specialized restaurant software provides additional features.

A restaurant management system is a sort of point-of-sale ( POS ) software specifically designed for restaurants, food trucks, bars, and others in the food-service industry. However, unlike a point-of-sale system, a restaurant management system encompasses all back-end requirements, such as Inventory, including staff management.

What is the Difference Between a Restaurant Management System and a Standard Point of Sale System?

While both systems are categorized as retail space, the restaurant management system offers unique features in the catering industry, such as ingredient-level updates, the waitstaff’s ability to deliver orders directly from the table to the kitchen, billing, and kitchen displays.

What are the Benefits of a Restaurant Management System?

An RMS offers more options and features than a standard Point of sale system. Restaurants can perform these tasks with a restaurant management system:

  • Track sales and orders
  • View accurate, real-time financial statements
  • Manage staff scheduling
  • Access data through the cloud

What types of Restaurant Management Systems are Available?

Because every restaurant has different needs, there are different types of restaurant management to choose from. To determine which restaurant or bar is best for you, consider the features that your restaurant can use and how important it is to each of you.

End-to-and, this is a solid and broad type of RMS. Key features include essential POS, asset management, CRM, staff, Menu, payment and payment management, technical support, reporting, and analytics. Depending on the RMS vendor, you can mix and match features.


This is the program’s core and allows you to integrate it with third-party programs for startups, accounting, marketing, and other essential activities.

 iPad or Android Only

Most applications work with only one device type to maintain system integrity. Find out which program to use in your restaurant before choosing a program.

Standard POS

This program is designed for businesses with both retail and food services. Provides seamless crossover with add-on modules.

What can I manage with an RMS?

You can manage all aspects of your restaurant, depending on your type of RMS. With the end-to-end program, you’ll have full access to these functions and features: You can manage all aspects of your restaurant, depending on the type of RMS you choose. With the end-to-end program, you’ll be able to have full access to these functions and features:

  • Employees’ schedules, like day-to-day, vacation, and sick time
  • Financial statements
  • Payroll
  • CRM
  • Menu
  • Inventory
  • Accounting
  • Reporting and analytics
  • Core POS
  • Reservations

What Should I Consider Before Getting a Restaurant Management System?

Because this program will be responsible for most of your daily routines, finding the one that works best for you and gives you exactly what your restaurant needs is essential. Start by determining a clear objective you need a plan to work with and a list of required features. Next, consider the following.


Find out what kind of system you need. Don’t get an iPad app if you’re running your business on Android devices. The end-to-end plan will be the most expensive option if you are looking for a single store.


If you plan to expand or franchise your restaurant, buy a plan that you can grow with. Make sure your system can handle the increase in terminals and portable devices, provide advanced analytics, provide multibranch add-ons, and manage many employees (and their schedules).


There is no complete program, so you must integrate your RMS with other software applications to achieve everything you need. You should ensure that your RMS integrates easily with other applications, such as OpenTable or Yelp booking, so you do not waste time re-entering data into different programs.

Easy to use

Running a restaurant is as tricky as it gets. You do not want to be frustrated if you cannot get the right pitch, so invest in a good capo. Spend a lot of time checking the RMS, ensuring it is accurate and the problems are easy to fix.

Prices for restaurant management program

The price of your restaurant management plan will depend on how difficult it is and how many places you will manage.

A basic RMS that manages your sales & accounting needs typically costs about $ 150 a year. To get the most sophisticated RMS suite that tracks your business’s needs in many places, you can pay thousands of dollars a month. Additional computer hardware, such as registers or tablets, will increase your previous costs.

Your payment plan will depend on whether your RMS software gives you endless licenses or subscriptions. A permanent permit requires you to pay a hefty fee to obtain a permanent appointment. At the same time, your monthly or annual expenses will be lower. However, your initial investment will be much higher. Conversely, a registration license requires a small monthly or yearly fee; while previous payments are low, you will pay more with recurring fees.

Over time, both permanent and paid pricing options tend to go out and forth. Talk to them about retailer price structures, remembering your budget and the needs of the bar or restaurant.

Factors to Consider in Restaurant Management Systems

Consider these five helpful features when deciding which restaurant management system to use.

Sales and Tax Compliance

Your RMS should track all sales data. Such as your top menu items, hectic sales times, highly effective team members & profits – to assist you in making crucial business decisions. Your software should also provide a detailed record for tax purposes.

Order Management

Your restaurant’s staff should be able to easily manage tables, bookings, checks, and menu items with your RMS. You and your managers should be able to control refunds, voids, and comps and view order conditions. Your RMS should allow you to pre-enable credit cards to open tabs when using the bar.

Property Management

Knowing exactly how much product you have will help you decide when and how to re-order from your vendors. Some RMS software offers asset management options, while others may need to be integrated with third-party software to assist you.

Reporting and Customer Data

If the RMS you choose tracks and filters your sales and customer data, you will have access to information to help you grow your business and make better marketing decisions.